Membership Application

Emergency Contact Details


GRFC is a members club run by volunteers. All members are requested to help with the running of the club. Please indicate where you would be willing to help.


Please note that registrant will be used as emergency contact for any children registered via this membership

Add Child

Same address as above

Permission for child to play rugby

I agree that I wish the above named child/children to train and play rugby and that they can be bound by the laws of the RFU, the Constituent Body and Guildford Rugby Club.

Add Child

Same address as above

Permission for child to play rugby

I agree that I wish the above named child/children to train and play rugby and that they can be bound by the laws of the RFU, the Constituent Body and Guildford Rugby Club.

Add Child

Same address as above

Permission for child to play rugby

I agree that I wish the above named child/children to train and play rugby and that they can be bound by the laws of the RFU, the Constituent Body and Guildford Rugby Club.

Add Child

Same address as above

Permission for child to play rugby

I agree that I wish the above named child/children to train and play rugby and that they can be bound by the laws of the RFU, the Constituent Body and Guildford Rugby Club.

Declaration - for all applicants

I agree to abide by the terms and conditions of Guildford Rugby Club, the RFU and the Constituent Body. The club’s General Terms and Conditions of Membership and Membership Information can be found here.

After submission of this form, you will be emailed to verify your details. After verification a further email will be sent to you with links to pay your subscription with the RFY and GMS payment partner.

The club is required to register all its members with the Rugby Football Union and we use their payments system to collect subscriptions. After you have verified your details you will also be asked to email your dtails to the section membership secretary, senior player registrar or age group administrator for junior players.
Guildford Rugby Football Club, Broadwater, Guildford Road, Godalming, GU7 3BU.

Part of Broadwater Sports Club Limited. Company number: 7506829.

Registered office: The Pavilion, Guildford Road, Godalming, GU7 3DH.

2018 – 2019 subscriptions

Category 18-19 Sub Payment Terms Notes
Junior Rugby
Youth Male dob 01/09/2000 to 31/08/2007 £175.20 1 payment or 8 monthly payments
  • Includes free new playing shirt if purchased by 31 October.
  • DDs starting after 30 September will be spread over the remaining months to April
Mini Male or Female dob 01/09/2007 to 31/08/2013 £174.80 1 payment or 8 monthly payments
  • Includes free new playing shirt if purchased by 31 October.
  • DDs starting after 30 September will be spread over the remaining months to April
Automatic £25 discount for 2nd child, £50 discount for 3rd child in mini and youth categories
Micro Rugby
Micro Lion Male or Female dob from 1/9/2013 £55 1 payment
Girls Youth Rugby
Girls Under 13 dob 01/09/2005 to 31/08/2007 £96 1 payment or 8 monthly payments DDs starting after 30 September will be spread over the remaining months to April
Senior Male Rugby
Senior Male £300 1 payment or 8 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Senior Male early bird available until 15 September £260 1 payment
Student Male £125 1 payment or 8 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Student Male early bird available until 15 September £110 1 payment
Blue Bears early bird Available until 30 September £180 1 payment
Vets £150 1 payment or 8 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Senior Female Rugby
Senior Female £240 1 payment or 8 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Senior Female early bird available until 15 September £208
Student Female £100 1 payment or 8 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Student Female early bird available until 15 September £87
Away Student
U21 away student (no gym membership) £25 1 payment
£25 discount for 2nd child, £50 discount for 3rd child
Non-Playing Membership
Vice President to include Gym and Touch Rugby £156 1 payment or 12 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Social Member £80 1 payment or 12 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April
Touch Rugby add on for Social Members and Parent Members £84 1 payment or 12 monthly payments
  • DDs starting after 30 September will be spread over the remaining months to April

New playing shirts available at £10 for paid up micro members

Table of Membership Benefits

  • Senior Playing and Student Member (Male and Female) Veteran Player Max 12 games Youth Playing Member (U12-U18) (Male and Female) Minis and Micro Member Life Member and Vice President Social & Parent Touch Rugby Add on for Social & Parent Members Under 21 living away
    Professional Coaching
    Qualified coaching
    Subsidised coach training courses
    Access to bar and clubhouse
    Membership loyalty card
    Fixture card
    Club communications
    First aid cover at league matches and festivals
    (Not Micros)
    Access to appropriate club physio
    First aid cover
    Hire of Club Rooms at Preferential Rates
    Application for International Tickets
    Free Pre-Match Lunch Ticket
    After match tea
    (league games only)
    VP tie on joining
    RFU Standard Playing Insurance
    Gym Membership subject to application & induction
    Touch Rugby Membership

General Terms of Membership

The Club, its servants, agents, employees or coaches are not under any liability whatsoever for the loss of property, accidents or injuries of or to members or their children, however caused whilst on Club premises, or during the course of training, preparation or matches played at the Club or other grounds Members must keep up to date on the membership database on the club’s website their personal details and those of their children or wards.

All memberships are for 12 month period whether or not the member choses the phased payment option. By joining the club and choosing a phased payment plan, the member agrees to complete all the payments of that plan.

Members permit the taking and storage of still and video photography of the member and his or her children or wards to be used for promotional and training purposes.

One parent or guardian of each junior (youth, mini or micro) member is required to be a member of the club.

The membership fee of the first parent of each junior member is included in the full junior subscription of the first sibling of any family. Parent members will be non-voting members of Broadwater Pavilion Limited and will be entitled to vote on behalf of their eldest child at general meetings of Broadwater Sports Club Limited. There are discounted subscriptions available for second and subsequent siblings who have the same nominated parent member.

League entry fees and mini festival entry fees are included in annual subscriptions.

The Club would prefer parents to be present at all times, if this is not possible and it becomes necessary for a child to receive medical treatment and the parent or guardian cannot be contacted by telephone or any other means to authorise this, the parent or guardian gives general consent to any necessary medical treatment and authorises the Coach in charge of the age group to sign any document required by the hospital authorities.

Parents and guardians consent to their child(ren) travelling by private transport to away fixtures when they are unable to provide the necessary transport.

International Tickets

Application for international tickets will only be considered for those members who have paid their membership IN FULL by 30th September. As demand for tickets is strong all ticket application will be entered into a Ballot. Please note that these tickets cannot be sold outside the Club.

Loyalty Card

All adult members including parent members may apply for a club loyalty card which identifies the user and which can be charged with cash to make purchases at the bar. Purchases of beverages from the bar made using the card will qualify for a discount of 15%.

The deposts held on cards will be treated as advanced purchase payments and will be the property of the club. No refunds will be available except in the event of the death of the card holder in which case the whole balance held on the card will be paid to the estate of the deceased.

Members will be entitled to receive a statement of their cash balance and this can be requested at the bar A record of transactions will also be available by application to the Operations Manager or Club Secretary; the bar staff are not able to issue records of transactions and they will not be available during busy times

Club-wide Mission Statement

Vision: A united club committed to the development of all players to ensure retention and recruitment at all ages.

Purpose: To provide a family-friendly inclusive club where rugby players can be developed in an enjoyable and safe environment.

Values: The RFU core values of teamwork, discipline, respect, sportsman- ship and enjoyment are recognised. Our top five values are:

  • Valuing all contributions
  • Welcoming all
  • Club unity
  • Loyalty to the club
  • Respecting each other and property

Financial Hardship

As a club, we wish to support all members, and do not wish to see the level of subscriptions as a barrier to joining the club and enjoying rugby. Assistance can be arranged on a case by case basis. If you are having difficulty managing to pay your subscriptions or even afford a new pair of boots, then please talk to one of the board, on a completely confidential basis.

The Club's Guiding Principles

General: Guildford RFC believes strongly in adopting and implementing best practice for child protection and welfare. We are a club that is committed to ensuring that equity is incorporated across all aspects of our club’s development.

Codes: That should be evidenced by our adoption of codes for players, coaches, spectators, and referees, as well as demonstrating equitable best practice. We have a club welfare officer and assistants. All adults in supervisory contact with children must be DBS cleared.

Courses: Coaches, referees, assistants, etc., are encouraged to attend formal and informal equity and child protection courses.

Important Insurance Note

Guildford RFC is affiliated to the RFU; therefore the mandatory RFU insurance covers all approved Club activities which fall within the RFU Rules and Regulations. This is basic cover and does have its limitations; therefore players are advised to take additional cover.

Please note that the club, its servants, agents or employees will not be responsible for supervising junior players before or after coaching sessions or matches.

The RFU encourages players to have an up-to-date tetanus injection. A properly fitted gum shield recommended and is compulsory for all U9 to U12 players, and a head guard is also recommended.

The use of the Gym should only be after an Induction and must always be with another adult present. The club cannot accept liability for any injury.

Equity Policy

The club is committed to ensuring that equality is incorporated across all aspects of our development. In doing so we acknowledge and adopt the following Sport England definition of equality:

  • Sports equity is about fairness in rugby, recognising inequities and taking steps to address them. It is about changing the culture and structure of rugby to ensure it becomes equally accessible to everyone in society.
  • The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of rugby, regardless of age, ability, disability, gender, race, ethnicity, religious belief, sexuality, nationality or social/economic status.
  • The club is committed to everyone having the right to enjoy their rugby in an environment free from threat and indignation, harassment and abuse.
  • All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of discrimination seriously, according to the club’s disciplinary procedures.
  • The club will take steps as appropriate to encourage membership from different groups and diverse communities.