As we all know, nothing has been normal this year in our lives, and the AGM will be no different. Because of the restrictions Covid brings, we will have to welcome a different format this year.
Karen Seymour, our Club Secretary, will be sending out details and Agenda along the way, but I wanted to also share thoughts on how the evening is being addressed.
The AGM will be held on December 7th at 8pm via a Zoom Meeting. Within a few days from now, Karen will send to all the Chairman’s Letter for the AGM, The Treasurer’s Letter and financials, and also an update on the Rugby front from Skippy in advance of the AGM.
Because the meeting will be held via a Zoom meeting, it will be impossible to have an open forum and discussion with all the attendees. So, we will ask that any questions, pertaining to the communications sent out, to be sent into Karen by Friday December 4th, prior to the AGM. Then, myself, Duncan, Nick and Skippy will address every question on the night of the AGM in the Zoom meeting. We will also have some processes that need to be seconded and will ask Members by show of hand or electronic vote if they will support and we will document each for the record.
Additionally, as a follow up to the AGM, we will each be happy to answer any questions directly with you via a phone call or email at any time and will also plan to discus in person once all opens up with anyone who would like to. Also, we plan to sit with each committee, again once we can, to discuss the Club and any questions each might have. Hopefully, this process for the AGM will never have to be followed again and next year we will be able to go back to some normalcy and our regular format for the AGM.
I wish you all the best and hope to see you via a zoom on Dec 7th!!
Please could you register your intention of attending the AGM by emailing Karen at [email protected]. She will then send you the Zoom meeting details.